Finance for Non-Finance Executives


Finance for non-finance Executives is a famous title for various books and min-courses which enable non-finance managers engaged in other functions like marketing , operations, etc to understand the basics of finance and how everything else in an organisation boils down to finance.


Books
In India, Dr. Prasanna Chandra runs a book titled “Finance Sense” covering the below broad areas :

Understand the financial and accounting reports used in the business

Appreciate the financial implications of your decision

Communicate meaningfully with your colleagues in the language of accounting and finance

Min- Courses

A typical finance for non-finance executives course is positioned as follows :

Overview

This comprehensive 5 day programme brings to you essential concepts to understand and predict the financial implications of your managerial decisions. The programme provides frameworks to help you interpret and analyse financial statements and understand how business decisions are reflected in financial reports. A key objective of this programme is to show how theoretical concepts and methods are applied in real business situations for effective decision making.

Coverage

• Financial Statement Analysis
• Evaluating Financial Health of Companies
• Time Value of Money
• Financial Forecasting and Cash Row Analysis
• Capital Budgeting
• Sources and Cost of Capital
• Linking Finance and Business Strategy

Who Should Attend

This programme is designed for managers responsible for functional areas such as operations, finance, IT, marketing, production, human resources, law and government affairs. Managers with some financial background who would like to refresh their understanding of the essential concepts can also attend.


Finance for Non Financial Managers - A book by Pierre G Bergeron

Chapter 1 Overview of Financial Management



Accounting, Financial Statements and Ratio Analysis

Chapter 2 Accounting and Financial Statements

Chapter 3 Statement of Cash Flows

Chapter 4 Financial Statement Analysis



Operating Decisions

Chapter 5 Profit Planning and Decision-Making

Chapter 6 Working Capital Management

Chapter 7 Planning, Budgeting, and Controlling



Financing Decisions

Chapter 8 Sources and Forms of Financing

Chapter 9 Cost of Capital, Capital Structure and Financial Markets
    


Investing Decisions

Chapter 10 Time Value of Money Concepts

Chapter 11 Capital Budgeting

Chapter 12 Business Valuation




Reading Financial Statements : What is cash flow statement and how to use it

THE ESSENTIALS OF CASH FLOW

If a company reports earnings of $1 billion, does this mean it has this amount of cash in the bank? Not necessarily. Financial statements are based on accrual accounting, which takes into account non-cash items. It does this in an effort to best reflect the financial health of a company. However, accrual accounting may create accounting noise, which sometimes needs to be tuned out so that it's clear how much actual cash a company is generating. The statement of cash flow provides this information, and here we look at what cash flow is and how to read the cash flow statement.

What Is Cash Flow?
Business is all about trade, the exchange of value between two or more parties, and cash is the asset needed for participation in the economic system . For this reason - while some industries are more cash intensive than others - no business can survive in the long run without generating positive cash flow per share for its shareholders. To have a positive cash flow, the company's long-term cash inflows need to exceed its long-term cash outflows.

An outflow of cash occurs when a company transfers funds to another party (either physically or electronically). Such a transfer could be made to pay for employees, suppliers and creditors, or to purchase long-term assets and investments, or even pay for legal expenses and lawsuit settlements. It is important to note that legal transfers of value through debt - a purchase made on credit - is not recorded as a cash outflow until the money actually leaves the company's hands.
A cash inflow is of course the exact opposite; it is any transfer of money that comes into the company's possession. Typically, the majority of a company's cash inflows are from customers, lenders (such as banks or bondholders) and investors who purchase company equity from the company. Occasionally cash flows come from sources like legal settlements or the sale of company real estate or equipment.

Cash Flow vs Income
It is important to note the distinction between being profitable and having positive cash flow transactions: just because a company is bringing in cash does not mean it is making a profit (and vice versa).

For example, say a manufacturing company is experiencing low product demand and therefore decides to sell off half its factory equipment at liquidation prices. It will receive cash from the buyer for the used equipment, but the manufacturing company is definitely losing money on the sale: it would prefer to use the equipment to manufacture products and earn an operating profit. But since it cannot, the next best option is to sell off the equipment at prices much lower than the company paid for it. In the year that it sold the equipment, the company would end up with a strong positive cash flow, but its current and future earnings potential would be fairly bleak. Because cash flow can be positive while profitability is negative, investors should analyze income statements as well as cash flow statements, not just one or the other.

What Is the Cash Flow Statement?
There are three important parts of a company's financial statements: the 
balance sheet, the income statement and the cash flow statement. The balance sheet gives a one-time snapshot of a company's assets and liabilities .And the income statement indicates the business's profitability during a certain period .

The cash flow statement differs from these other financial statements because it acts as a kind of corporate checkbook that reconciles the other two statements. Simply put, the cash flow statement records the company's cash transactions (the inflows and outflows) during the given period. It shows whether all those lovely 
revenues booked on the income statement have actually been collected. At the same time, however, remember that the cash flow does not necessarily show all the company's expenses: not all expenses the company accrues have to be paid right away. So even though the company may have incurred liabilities it must eventually pay, expenses are not recorded as a cash outflow until they are paid (see the section "What Cash Flow Doesn't Tell Us" below).

The following is a list of the various areas of the cash flow statement and what they mean:


  • Cash flow from operating activities - This section measures the cash used or provided by a company's normal operations. It shows the company's ability to generate consistently positive cash flow from operations. Think of "normal operations" as the core business of the company. For example, Microsoft's normal operating activity is selling software.
  • Cash flows from investing activities - This area lists all the cash used or provided by the purchase and sale of income-producing assets. If Microsoft, again our example, bought or sold companies for a profit or loss, the resulting figures would be included in this section of the cash flow statement.
  • Cash flows from financing activities - This section measures the flow of cash between a firm and its owners and creditors. Negative numbers can mean the company is servicing debt but can also mean the company is making dividend payments and stock repurchases, which investors might be glad to see.

When you look at a cash flow statement, the first thing you should look at is the bottom line item that says something like "net increase/decrease in cash and cash equivalents", since this line reports the overall change in the company's cash and its equivalents (the assets that can be immediately converted into cash) over the last period. If you check under current assets on the balance sheet, you will find cash and cash equivalents (CCE or CC&E). If you take the difference between the current CCE and last year's or last quarter's, you'll get this same number found at the bottom of the statement of cash flows.

In the sample Microsoft annual cash flow statement (from June 2004) shown below, we can see that the company ended up with about $9.5 billion more cash at the end of its 2003/04 fiscal year than it had at the beginning of that fiscal year (see "Net Change in Cash and Equivalents"). Digging a little deeper, we see that the company had a negative cash outflow of $2.7 billion from investment activities during the year (see "Net Cash from Investing Activities"); this is likely from the purchase of long-term investments, which have the potential to generate a profit in the future.Generally, a negative cash flow from investing activities are difficult to judge as either good or bad - these cash outflows are investments in future operations of the company (or another company); the outcome plays out over the long term.


The "Net Cash from Operating Activities" reveals that Microsoft generated $14.6 billion in positive cash flow from its usual business operations - a good sign. Notice the company has had similar levels of positive operating cash flow for several years. If this number were to increase or decrease significantly in the upcoming year, it would be a signal of some underlying change in the company's ability to generate cash.

Digging Deeper into Cash Flow
All companies provide cash flow statements as part of their financial statements, but cash flow (net change in cash and equivalents) can also be calculated as net income plus depreciation and other non-cash items.

Generally, a company's principal industry of operation determine what is considered proper cash flow levels; comparing a company's cash flow against its industry peers is a good way to gauge the health of its cash flow situation. A company not generating the same amount of cash as competitors is bound to lose out when times get rough.

Even a company that is shown to be profitable according to accounting standards can go under if there isn't enough cash on hand to pay bills. Comparing amount of cash generated to outstanding debt, known as the operating cash flow ratio, illustrates the company's ability to service its loans and interest payments. If a slight drop in a company's quarterly cash flow would jeopardize its loan payments, that company carries more risk than a company with stronger cash flow levels.

Unlike reported earnings, cash flow allows little room for manipulation. Every company filing reports with the Securities and Exchange Commission (SEC) is required to include a cash flow statement with its quarterly and annual reports. Unless tainted by outright fraud, this statement tells the whole story of cash flow: either the company has cash or it doesn't. 

What Cash Flow Doesn't Tell Us

Cash is one of the major lubricants of business activity, but there are certain things that cash flow doesn't shed light on. For example, as we explained above, it doesn't tell us the profit earned or lost during a particular period: profitability is composed also of things that are not cash based. This is true even for numbers on the cash flow statement like "cash increase from sales minus expenses", which may sound like they are indication of profit but are not.

As it doesn't tell the whole profitability story, cash flow doesn't do a very good job of indicating the overall financial well-being of the company. Sure, the statement of cash flow indicates what the company is doing with its cash and where cash is being generated, but these do not reflect the company's entire financial condition. The cash flow statement does not account for liabilities and assets, which are recorded on the balance sheet. Furthermore 
accounts receivable and accounts payable, each of which can be very large for a company, are also not reflected in the cash flow statement.

In other words, the cash flow statement is a compressed version of the company's checkbook that includes a few other items that affect cash, like the financing section, which shows how much the company spent or collected from the repurchase or sale of stock, the amount of issuance or retirement of debt and the amount the company paid out in dividends.
Conclusion
Like so much in the world of finance, the cash flow statement is not straightforward. You must understand the extent to which a company relies on the 
capital markets and the extent to which it relies on the cash it has itself generated. No matter how profitable a company may be, if it doesn't have the cash to pay its bills, it will be in serious trouble.

At the same time, while investing in a company that shows positive cash flow is desirable, there are also opportunities in companies that aren't yet cash-flow positive. The cash flow statement is simply a piece of the puzzle. So, analyzing it together with the other statements can give you a more overall look at a company' financial health. Remain diligent in your analysis of a company's cash flow statement and you will be well on your way to removing the risk of one of your stocks falling victim to a cash flow crunch.



READING ANNUAL REPORT
All you need to know Annual report can reveal the secrets a company wants to hide: Here's how to uncover People who invest on the basis of tips are investing blindly.
 But even investors who study the fundamentals of companies before buying stocks usually restrict the research to basic details such as revenues, net profit, earnings per share (EPS) and price to earnings ratio (PE ratio). This information is available in the quarterly numbers declared by companies, so most investors don’t feel it necessary to read the bulky annual report that comes once in a year. However, experts say that reading annual reports is necessary because they contain a lot of information that is not available otherwise. “Reading annual reports becomes an advantage because very few people do it,” says Nilesh Shah, Managing Director, Kotak Mahindra Mutual Fund.
Read it in full
 The annual report is a bulky document, sometimes running into 180­200 pages. Experts say one should read the full document. “Investors should go through each line of the annual report,” says Daljeet S. Kohli, Director & Head of Research, India Nivesh Securities. To begin with, focus on the first part of the report. “Most companies give financial highlights of the past 10 years. While these numbers may not be of much use to institutional investors, they are useful for retail investors to understand how the company has grown in the past,” says Anand Shah, Deputy CEO & CIO, BNP Paribas Mutual Fund. “Read the notice because it gives lot of information and sets the agenda of the annual general meeting. Investors should also read the chairman’s speech that gives a clear vision about the future and the directors’ report (along with management discussion and analysis) which explains current business structure before going to the net profit figure,” says Deven Choksey, Managing Director, KR Choksey Securities. Other experts also highlight the importance of the management discussion. “The management discussion tells where the company is headed in future,” says Kunj Bansal, Executive Director & CIO, Centrum Capital. “Management commentary is very important because they usually talk about plans for the next 3­5 years,” says Anand Shah of BNP Paribas Mutual Fund. Investors should also read notes to accounts, schedules, cash flow statements, etc also because they give information in more detail.

Companies with large cash flows
A large cash flow from operating activities is a healthy sign and shows that all is well with the company Investors should question if the profit is not supported by cash from operations. Recommended By Colombia NARENDRA NATHAN 04:05 PM | 23 JUN MARKET STATS EOD Search for News, Stock Quotes & NAV's BACK TO TOP A bike that personifies the person that rides it. Hero Motocorp Presenting the all­new Xcent, family sedan Hyundai Recommended By Colombia Deciphering the numbers Investors also need to understand the difference between what the company says and what it means. “While some companies tell outright lies, others tell truths that are convenient to them. Since no company is going to tell the whole truth, you should be able to read between lines,” says Nilesh Shah. However, the average investor may find it difficult to read an annual report in detail and understand it in its entirety. Here are a few key points that an investor needs to look at.
Continuity is key

Continuity is an important parameter. Compare each figure with that of the previous years to get an idea of how the company has done. “If any figure is significantly higher or lower than that of previous years, investors need to delve deeper. Don’t assume that something is wrong, but certainly check the reasons behind this deviation,” says Kohli. “There should also be continuity and coherence between all parts of annual reports. For example, the numbers in the other parts of the annual report should match those mentioned in the chairman’s speech or directors’ report,” says Nilesh Shah. There can be instances where the management says the industry and the company are doing well, but the company has reported lacklustre revenue and net profit growth. Similarly, management might have talked about the successful capacity addition, but the same is not reflected in the sales volume. If there is a deviation, you need to understand the reasons behind it.

Is the sales real?
Companies declare sales figures in their quarterly results. But are these sales real? Several sales based ratios (market cap to revenues) are used for valuations. The first check is to add up sales of the four quarters to see if they match the annual sales figure. Checking sales growth with that of increase in debt is another way. “If the debt is also rising with the sales, it may mean the company is buying sales (giving away goods without bothering to collect money,” says Bansal of Centrum Capital. Also check the notes of account to make sure that the company follows conservative accounting policies. This is especially true when you deal with real estate companies which are allowed to have more flexible revenue recognition rules. “It is better if real estate companies recognise revenues after completing the project. But most companies follow percentage completion method to smoothen out sales and net profit,” says Viraj Mehta, Head & Fund Manager, Equirus PMS. When you compare the sales figures of two real estate companies, make sure that you are making an apple to apple comparison.

 Is the profit real?
 Just like sales, you also need to cross check the net profit figure because price to earnings (PE) ratio is the most commonly used valuation tool. Companies manipulate the profit figure by providing for excessive (or even less) depreciation. While quarterly numbers give just a consolidated figure, annual reports give a detailed breakup of the depreciation provided for each asset. The depreciation provided should be reasonable. Be alert if there is a sudden increase or decrease in the depreciation figure. “If a company is providing BACK TO TOP 10 years of depreciation for computers, it is a clear case of inflating the profit,” says Nilesh Shah. Research and development (R&D) expenses is another head that needs close verification. “Ideally, the R&D expenses should be written off in that financial year itself. However, companies usually capitalise it and then write it off over a period of time. It’s a red flag if the write off period is more than four years,” says Mehta of Equirus. Capitalising interest (instead of showing it as expense, it is added to the cost of project) is another strategy used by companies. Some even capitalise the mark to market losses on forex positions on loans taken for buying assets and usually add this loss to the loans. Another trick to inflate profit is by avoiding the profit and loss account altogether and taking expenses directly to the balance sheet. “Investors should raise a red flag if companies deduct some big expenses directly from the reserves, instead of showing it in profit and loss account,” says Jaspreet Singh Arora, Senior Vice­President, Systematix Shares & Stocks. The relationship between the profit declared and the tax paid can also generate some hints about the quality of profits. “Investors need to verify whether the company has paid proper tax after declaring high profit,” says Nilesh Shah. Here again, don’t assume wrongdoing by companies because it may be because of some tax incentives given by the government. For example, infrastructure major Adani Ports enjoys several tax benefits. Indian law allows companies to have separate books for investors and for income tax department and that is another reason for this anomaly.
Companies with low tax outgo as % of profit
A low tax outgo is not always a sign of something amiss. The company may be eligible for certain tax breaks offered by the government to some sectors. Investors should question if the tax paid is not in sync with its net profit. Should companies provide for the disputed demands such as excise duty, sales tax, income tax and water tax or show them only as contingent liabilities? Most companies take the conservative view and provide now and show as gain in year if the verdict comes in their favour. However, there are also cases where the companies decide to keep these as contingent liabilities till the final verdict is out. The Orient Paper annual report for 2015­16 shows an accumulated contingent liability of Rs 206.57 crore as against its cash and bank balance of Rs 59.15 crore and net profit of Rs 21.35 crore for the year.
ESOP
Companies use Employee Stock Option Plan (ESOP) to motivate the employees to perform better and improve shareholders’ value. While ESOP creates a sense of belonging and ownership amongst the employees, it can create computation of net profit difficult. Companies in India usually use ‘intrinsic value method’ for determining the cost of ESOP. For example, if a company grants right to buy shares at Rs 100 after 3 years against the current market price of Rs 150, the cost of that ESOP is treated as Rs 50 (Rs 150 minus Rs 100). The ‘fair value method’, on the other hand, uses advanced option pricing models like Black­Scholes model and takes into account the various other factors like time value, interest rate, volatility, dividend yield etc. Since these two computations are different, the impact on net profit can be significant. This detail will be given in the ‘Notes to Accounts’ section. Investors must consider outstanding ESOPs while computing earnings per share (EPS). While EPS is computed normally with the existing outstanding number of shares, one needs to consider the outstanding ESOPs (ie which will become shares in future) also for correct computation. Companies provide these details (total number of shares, including ESOPs, for computing diluted EPS) in their annual reports. Companies with large revaluation reserve Since valuation tools use the company’s net worth as the denominator, make sure that the value given out in the balance sheet is a fair one. Investors should remove revaluation reserve and goodwill while computing net worth.
Cash is king As the old idiom says, ‘revenue is vanity, profit is sanity and cash is reality’. Since cash is king, cross check the net profit with that of cash generated. Since Sebi has made cash flow statement mandatory for listed companies, this information is readily available in the annual report. “If there is no cash flow behind profit, the company will get into trouble in the future,” says Anand Shah. The best way here is to compare the net profit with that of cash from operations (see the list of BSE 100 companies with large cash from operations). Analysts now closely track a parameter called free cash flow (FCF). It is computed by bringing in capital expenditure (such as investments in buildings or property, plant and equipment, etc) also (ie free cash flow = operating cash flow – capital expenditures). While free cash flow is good, be careful when it comes to companies generating very high free cash flow and not distributing the same to shareholders through higher dividends or share buybacks. “Most differ foreign companies with high FCF use it to pay dividends or buy back, but that is not frequent in India. Independent directors should add more value in this,” says A. Balasubrahmanian, CEO, Birla Mutual Fund. Similarly, companies with negative FCF are not bad either. They may be in the initial phase of growth (ie setting up large plants for future growth). So, don’t assume that something is wrong if there is a big divergence between profit and cash generation and as mentioned earlier, investors need to question and understand the difference between profit and cash flow.
Is the net worth real? Since several valuation tools like price to book (PB) ratio use the company’s net worth as the denominator, investors should make sure that the value given out in the balance sheet is a fair one. “Ideally, reserves should be built from accumulated profits. But some companies have the habit of inflating the reserves by revaluing the assets. So investors should avoid revaluation reserves while computing net worth,” says Balasubrahmanian. Goodwill is another asset that gets into the books due to mergers and acquisition activity (see table for BSE 100 companies with large revaluation reserves + goodwill). Here again, this is allowed by the law, but investors need to look at the true future potential of the company and a large balance sheet size due to revaluation doesn’t generate that confidence. Companies try to show balance sheet strength by not providing some possible liabilities. For example, the balance sheet of PSU banks will look totally different if all the non performing assets (NPAs) were written off. Similarly, the balance sheet of most PSUs will shrink significantly if one accounts for the possible pension liability in future.
Related party transactions Most Indian companies are family owned. Investors must scan annual reports for any related party transactions, which may be in conflict with the interest of minority shareholders. There are several cases of related party transactions like goods sold or bought from entities owned by directors, subsidiary borrowing and giving it to parent or vice versa, etc. The recent proposal for transfer of JK House to family members of Raymond promoters was mentioned in the notes to accounts of the company’s annual report. The proposal, which sought to transfer apartments at 10% of the prevailing market price, came up for voting at the AGM on 5 June. The promoters, being interested parties, abstained from voting on this matter and shareholders voted against the resolution. If approved by shareholders, the loss to the company could have been around Rs 650 crore. Raymond’s annual report had mentioned the proposal to sell JK House to family members of the promoters. Investors should watch out for such red flags. Commenting on the development, Gautam Hari Singhania, Chairman and Managing Director said, “I am happy with the outcome of voting against the resolution as this decision by shareholders is in the best interest of the company and shareholders and is aligned to my personal opinion on this issue expressed earlier. Protecting shareholders interest is of paramount importance to me.” Though things ended happily at the AGM, experts are not amused. “Not able to understand the logic of the chairman’s action He first proposed the land sale for shareholders’ approval and then welcomed the voting down of the same by shareholders. If the same was against investor interest, this proposal should have been rejected at the board meet itself,” says a Mumbai based mutual fund manager.

Management salary “Investors need to watch out for the management remuneration. It is a red flag if the remuneration is very high,” says Mehta of Equirus

Recently, Infosys co­founders have raised the issue of high salaries to some management personnel because they had access to the information. However, retail investors need to wait till the arrival of annual report to get this information. There is nothing wrong if the top management is paid according to market rates. However, investors need to be worried if the top management is extracting significant funds in the form of salary and commissions. Since the Companies Act restricts total remuneration of management personal to 10%, investors can use any payment above 5% as the red flag. Balakrishna Industries is a good case of it crossing this 5% mark. 



 Indirect tax basics for SCM / Purchase department

The successful material/ purchase officers know the production needs well in terms of quality, timeliness and quantity. He also understands the cost of products / services sought to be procured, where available at economical prices. Maybe nearer the source + have a few alternatives in case of urgent procurement. In this article, we look at few options/ situation in the procurement life cycle and understand the impact. The central excise duty (CED) & service tax rate is 12.5% and 14% respectively. VAT could be around 5% or 14% depending on the State and product. CST for interstate sale is 2% subject to Form ‘C’. If there is no Form C, then the rate of VAT prevailing in the selling state would apply. In case of imports, total customs duty is normally around 27%. Therefore, the average impact of IDT in procurement of any product could range from 18% to 30% of the total purchases. The indirect tax aspects/ knowledge of such a person which could add value to his entity as well as the customers could be as under:
  1. Understand the role taxes play vis a vis the concern which is procuring:
  2. The purchaser who is an intermediary manufacturer liable to pay the central excise duty would be able to avail the central excise duty and utilise the same for payment of duty on his final product. Therefore with such company, ALL purchases need to be quoted CED & VAT extra. The procurement department in such cases would only compare the basic price of various vendors while placing orders for purchase.
  3. Such a company may also be exporting the goods. In that case option to procurement without payment of excise duty can be examined. Maybe procurement with CT-1 certificate in case of goods procured for trading, procuring inputs duty free under Notification 43/ 2001-NT can be examined.
  4. Such a company maybe manufacturing exempted products [Defence, research sector, agricultural related use etc.]. They may be selling goods in retail trade. In that case, the credit of CED would not be available. Here, comparison of purchase price from various vendors should be all inclusive as credits are not available. Maybe the job work route to avoid loading the CED on the cost of product can be examined for supply to company. Alternatively getting the same sourced from a SSI manufactured where no duty would be added could be thought of. In such companies, the VAT however would be availed and set off/ refund claimed if accumulated.
  5. Such a company maybe a 100% EOU where procurement under CT-3 can be made without payment of duty and also claiming duty drawback as available.
  6. The company maybe importing from outside India: In this case the option of reducing costs by importing raw materials without payment of duty, claiming the export benefits under Foreign Trade Policy like drawback, rebate, refund, Focus Market Scheme, Focus Product Scheme, Incremental Export scheme, Star exporter scrips.... maybe examined. Importing from countries having preferential tariff agreement could also save 2.5- 5% of the customs duty. For capital goods, procurement under EPCG license at zero customs / excise duty could be explored if finished goods are being exported.
  7. In general, buying from the source would ensure that intermediary margins are avoided + the cenvat credit is available.
  8. Where one is buying from the registered dealer/ importer under central excise [Any 1st Stage/ 2nd Stage dealer/ Importer/ Depot] can get registered for the passing on of the duty of excise (12.36%) or CVD(12.36%) or CVD + SAD(17%). Further the margin of the dealer would also be transparent in these transactions. Margins maybe compared of different vendors to negotiate better.
  9. While going for contracts, the bifurcation of the supply and service could also be based on the availability of credit.
  10. In case of job worker (JW), the need to capture the job workers credit on capital goods/ consumables may also be an important criterion. Asking the JW to charge the service tax though not essential could be an option.
  11. The issue of the clear PO to the vendors disclosing value of material supplied Free of Cost would avoid later demands.
  12. The possibility of planning the logistics by sending material directly to the job worker and sending out the goods directly from the job workers premises could save some costs.
  13. The policy of having all vendors registered under VAT/ CST/ central excise & service tax maybe made mandatory.
  14. Policy to buy only from sources which pass on credit maybe put in place other than in exceptions.
  15. Material department needs to ensure that the duty paying documents are in order and accounts to pay only if credit is eligible.
  16. The reversal of credit on non receipt of job work material within 180 days and its subsequent re credit to be controlled.
  17. The credit on material purchased for captively used tools, dies , patterns and machinery could also be ensured.
  18. Avoiding CST procurement as the credit is not available and procuring locally only.
  19. Procuring on Just in Time to save on inventory carrying costs, reduction in cash flow.
  20. Payments for service providers in time to avoid reversal.
  21. Avoiding the joint charge or reverse charge applicability to the extent possible as it involves additional compliances from company.
  22. Ensure completeness of credits being availed and its regular reconciliation with the returns
  23. Keeping the dept. updated on the changes in law especially the budget changes which may have a substantial impact.
  24. There could be many other impacts...
  25. Understand the role taxes play in our concern:
  26. Indirect tax can be upto 20+ % of the cost as customs duty [ normally 10% of value of imported parts], CED of upto 6-7% of the cost, Input services upto 1-1.5% of cost, VAT amounting to 3-4 or 10-11% of the cost. The availment of the eligible credits could ensure that one is very competitive. The benefit of credits can be passed onto the customers by reducing the base price.
  27. Exports provide methods to get the refund/ recouping of these taxes and therefore these could be excluded when bidding.
  28. The sale mix as on date may be resulting in accumulation of credit [ more of exports/ supply to 100% EOU]. Whether concern able to get refund if not then focus on local sale as the non receipt of refund becomes a cost.
  29. What is the material cost of the product. More the proportion, more is the credit and vice versa.
  30. At times the material & procurement team, not being able to understand the indirect tax implications agrees to some conditions to quickly procure the materials but does not realise that the impact of tax may make the order a loss from the concerns perspective. The smart procurer can save the company anywhere between 10 -20% by ensuring seamless credit and adequate documentation. Option of procuring goods as high sea sales, transit sales against Form E1, E2 et., can save CST as cost. The team should also ensure that the taxes charged by the vendors are proper especially when the concern is not able to claim Cenvat credit or claim input setoff. Otherwise, the same would result in extra cost.
The purchase planning, materials, procurement executive therefore for being able to be company centric, negotiate better and quote properly would need to have some specialised knowledge of indirect taxes which would help him to discharge his function in a value additive manner. Hope this article provides a direction. Reader may share what are the other ways in which the material/ procurement department can be impacted by IDT.